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College of Medicine Registrar

The Registrar’s office maintains medical students’ educational records and ensures their confidentiality. The Registrar is responsible for enforcing policies, regulations and laws relating to student educational records, including the Family Educational Rights and Privacy Act (FERPA). The office also provides a wide range of services to medical students, alumni and administrators, including managing student records, enrollment, transcripts, grading and degree verifications.

Forms

Services Provided

  • Medical school transcripts
  • Enrollment verifications
  • Letters of good standing
  • Letters of support for jury duty deferrals
  • Course enrollment
  • Name and address changes
  • Leave of absence support
  • Assistance with externship applications
  • Assistance with residency and fellowship applications
  • Enrollment verifications for USMLE Step exams and assistance with exam registration
  • Residency reclassification for tuition purposes
  • Diploma orders
  • Alumni services, such as state licensure assistance and medical education verifications
  • Free notary services

What's in my Educational Record?

  • Application to medical school
  • Medical school transcript
  • Class schedules
  • Dates of enrollment in medical school, including matriculation date, dates of leaves of absence, and graduation date
  • Enrollment verifications
  • Disciplinary action records
  • Medical Student Performance Evaluation
  • Biographical/emergency contact information
  • Change of status forms and documents related to leaves of absence, academic remediation, and name changes
  • Medical school diploma
  • Financial aid records

Reviewing Educational Records

Reviewing

A medical student may submit a written request to the Registrar specifying the records the student wishes to review. To request a transcript, the student must complete the Official Transcripts and Enrollment Verifications. Requests are usually processed within the same or next business day.

Challenging

A medical student may challenge the accuracy of his or her educational records by filing a written request for amendment with the Registrar. The student must present to the office copies of all available evidence relating to the information being challenged. The Registrar will consider the request and notify the student of the decision within 15 business days.